privacy | smartaa

Hong Kong Senior Accountants Association (hereinafter referred to as "SAA" or "the Association") respects and is committed to protecting your personal privacy. This "Privacy Policy" aims to explain how we collect, use, disclose, and protect the personal data you provide when using this website and participating in the Association's activities. The Association's data processing practices fully comply with the provisions of Chapter 486 of the Laws of the Hong Kong Special Administrative Region, the Personal Data (Privacy) Ordinance (PDPO).

1. Personal Data Collected

When you apply for membership, register for seminars, subscribe to newsletters, or contact us through the "Online Inquiry" on this website, the Association may collect your personal data, including but not limited to:

Name (Chinese and English), gender, month and year of birth.
Contact information (including phone number, email address, correspondence address).
Professional background and employment information (such as: affiliated accounting body, membership number, company name, job title).
Identity verification data (such as: first 4 alphanumeric characters of Hong Kong Identity Card or Passport).

2. Purpose of Use of Data

The personal data collected by the Association will be strictly used for the following lawful and relevant association purposes:

Processing, assessing, and managing your membership application and subsequent membership administrative matters.
Replying to your inquiries, opinions, or complaints.
Sending you relevant information and notifications regarding training courses, seminars, Greater Bay Area study tours, and recreational and networking activities organized or co-organized by the Association.
Verifying your professional accounting qualifications (the Association reserves the right to verify with relevant accounting or auditing regulatory bodies when necessary).
Improving the service quality and user experience of this website.

3. Disclosure and Transfer of Data

The Association will never sell or rent your personal data to third parties for commercial marketing purposes. Under the following specific circumstances, we may transfer or disclose your data under strict confidentiality:

Disclosing to authorized third-party service providers who provide administrative, telecommunications, computer, or website maintenance services to the Association (such providers are bound by confidentiality agreements).
Statutory disclosures required by law, court orders, or regulatory authorities.

4. Data Security and Retention

The Association is committed to taking appropriate physical, technical, and administrative security measures to protect your personal data from unauthorized access, accidental loss, or leakage. The Association will retain your personal data for the period necessary to fulfill the aforementioned collection purposes. If you terminate your membership or withdraw your subscription, the relevant data will be destroyed or anonymized in accordance with the Association's data retention policy.

5. Right to Access and Correct Data

In accordance with the Personal Data (Privacy) Ordinance, you have the right to access and request correction of your personal data held by the Association.

6. Contact Us